The terms of use and privacy practices for the website of the Institute of Medical Illustrators


Information submitted to this web site in emails or feedback forms will never be published on our site without the express permission of the author of such information. Ordinary viewing of this web site does not log anything other than standard web server logs (e.g. IP address, page viewed, date and time), and we make no attempt to identify you from this information. We do not track sessions for ordinary viewing of our site, but may do so to allow entry to protected pages such as membership-only pages. Cookies are used on our members page to allow the saving of your login details. This is purely for the convenience of those returning to the members area

What is a cookie?

A cookie is a piece of data stored on the user’s hard drive containing information about the user, such as which activities they conducted while on a web site. Cookies are temporary files created during a web session; once the user closes their browser, the cookie simply terminates. It is also possible to configure your web browser to reject cookies should you so wish.

Members Database

If you have given us express permission, personal information is stored about you in the members database and is available for all IMI members to search. Individual members can edit their own details within the members area. Administrative rights over this database are restricted to the membership secretary, the membership directory administrator and the webmaster.

Logging access

Most internet sites collect basic data in log files on web servers. When you perform an action at our web site, such as viewing an HTML page, the following information is typically collected, and may be logged by our web servers:

  • IP address
  • Page requested
  • Referrer page
  • Date and time
  • Web browser type and version

IP Tracking

Whenever you access the Internet, all computers are assigned IP addresses to allow computers and servers to recognize and communicate with each other. These are usually written as 4 numbers separated by dots, such as, where each number is in the range 0 to 255 inclusive. IP addresses are not linked to personally identifiable information. We use IP addresses to analyse trends, administer the site, and gather broad demographic information for aggregate use. For example, we may need to determine how many “unique visitors” our site has had, and from which countries the visitors came. We may use IP addresses, combined with pages visited, to track user movement through a site, but only on an aggregate basis to determine which web pages are most used, and which paths through the site are the most useable. However, IMI may use IP addresses in special cases, such as to identify visitors who may threaten our service, or post inflammatory remarks.


This privacy statement applies solely to information collected by this Web site. This web site contains links to other web sites on the internet. Please be aware that IMI are not responsible or liable for the privacy practices of such other web sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. You access destination links at your own risk. Please let us know of any bad links or offensive material directly linked to from this site and we will correct the problem.

Public Forums

IMI provides its users with IMI Talk, a public discussion area. Please remember that any information disclosed in this area becomes public information and you should exercise caution when deciding to disclose your personal information. Information disclosed in these areas is not subject to this Privacy Statement and will be seen by third parties not related to IMI and may be used by them for unauthorised purposes, such as to contact you.


This web site has security measures to protect our users’ information, and the web site is hosted by NDO, an external provider. NDO’s statements on Privacy and their Terms of use can be viewed on their web site.

Notification of Changes

IMI may change these terms of use and privacy statement at any time by posting revisions to our web site, so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We will use information in accordance with the privacy policy under which the information was collected. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner.


Your use of the site constitutes acceptance of the provisions of this Privacy Statement and your continued usage after any changes are posted constitutes acceptance of each revised Privacy Statement. If you do not agree to the terms of this Privacy Statement or any revised policy, please exit the site immediately.

Contacting the Web Site

If you have any questions about these terms of use, privacy statement, the practices of this Web site, or your interaction with this Web site, please contact: webmaster@imi.org.uk